Virtual Meetings: Design for Worst-Case Scenarios for Best Outcomes

Michael Sampson - Currents

Nancy Settle-Murphy from Guided Insights writes a monthly newsletter about effective virtual teams. In her newsletter for February, she writes about being prepared for the bad things that can derail virtual meetings: " Normally, I ascribe to the 80/20 rule when it comes to planning meetings or designing training. In the land of virtual meetings, we don't have very much time to cross that bridge before the entire meeting can go irredeemably off track.

Virtual Meetings - See Nancy's 77 Tips for Planning and Leading Exceptional Meetings

Michael Sampson - Currents

I have been reading through a copy of Nancy Settle-Murphy's 77 Tips for Planning and Leading Exceptional Virtual Meetings PDF this afternoon. It's has 77 tips (not surprisingly) in a 20-page PDF, all focused on how to make virtual meetings work well - or exceptionally well. Whether you’re a leader of virtual meetings, or a participant who knows there must be a better way to run remote meetings, this tips booklet is for you. Virtual Teams

Telecommuting goal to reduce carbon footprint in Hubei province

Endless Knots

Remember my obsession with " green teams " and ideas generated by readers to use virtual meetings to clean up the carbon? " Check out the optimistic last paragraph about the impact of virtual meetings on carbon emissions. (My In the long run, he said, savings from virtual meetings will increase at a much greater rate – about 623 million tons of CO2 annually – by 2030, thereby cutting commercial aviation emissions by nearly 40 percent.

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Virtual high school reunion?

Endless Knots

class doing your virtual. meeting kind of stuff in lieu of going to the expense of flying or. My friend Bill writes, asking a question I'm also interested in as I can't make it to my important high school reunion this year. Anyone know? Hi Jessica, Have you ever heard of a H.S. driving from all over the place just to get to a disappointing town with few accommodations -- like Tenafly, NJ.?

Liberating Structures Online

Full Circle Associates

I was bummed to miss the September Liberating Structures Seattle User Group meeting as it was about using LS online. (If User Group members got a good start on Min Specs for bringing virtual meetings back to life.

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Distractions in the Digital Workplace

Michael Sampson - Currents

Here are some of the work related findings: - Two out of three users will interrupt a group meeting to communicate with someone else digitally, either by answering email (48%), answering a mobile phone (35%), chatting via IM (28%), updating their status on a social network (12%) or tweeting (9%). Relatively few workers disconnect to focus on a task (32%) or during virtual meetings or teleconferences (30%), webcasts (26%) or lunch (12%). -

"The Technology is the Least Relevant Aspect in the Mix" - Nancy and Michael talk User Adoption

Michael Sampson - Currents

See Successful Virtual Collaboration Takes a Lot More Than Just the Right Tools on the Guided Insights website: " Your organization has finally gotten wise to the fact that employees need more than just email, a smart phone and a group website to work with their colleagues across the world, or even just down the hall. We explore what it takes for people to use virtual collaboration tools to their fullest advantage, and conditions need to be in place to foster smarter adoption.

Business, knowledge and all that Jazz…

Chris Collison

Some messages there for anyone who has tried to incorporate innovation into a virtual meeting. Fear no mistakes. There are none. Miles Davis.

2008 46

News Updates (June 25, 2009)

Michael Sampson - Currents

IBM announced the availability of Virtual Collaboration for Lotus Sametime, or a 3D edition of Sametime. Using Sametime 3D, people can select colleagues from their Lotus Sametime contact list, and then invite them to participate in a virtual meeting. Zoho Office for SharePoint.

2009 116

Measuring Economic Impact of Using Cloud-Based Services: Google Apps

Portals and KM

In the collaboration space improved efficiency in terms of sharing and editing documents across teams and within teams, the ability to incorporate feedback more quickly, more efficient face-to-face and virtual meetings, as well pushing more timely and relevant information to distributed teams.

Cloud 130

More on replacing business travel from Jessica Lipnack | Full Circle Associates

Nancy White

It is worth a link here… Facebook | Jessica Lipnack’s Notes …Many reporters, for example, The New York Times’s fine one, Steve Lohr, whose article, “ As travel costs rise, more meetings go virtual ,&# took the headline earlier this week.

2008 130

Digital Distractions Are Expanding at the Workplace

Portals and KM

Here are some of the work related findings: Two out of three users will interrupt a group meeting to communicate with someone else digitally, either by answering email (48%), answering a mobile phone (35%), chatting via IM (28%), updating their status on a social network (12%) or tweeting (9%). Relatively few workers disconnect to focus on a task (32%) or during virtual meetings or teleconferences (30%), webcasts (26%) or lunch (12%). Harmon.ie

News Updates (May 7, 2009)

Michael Sampson - Currents

Virtual meetings are only one element of a broader corporate strategy for environmental stewardship. According to the WWF study, some research indicates that videoconferencing may actually have a neutral or negative impact on employee travel because travel time and budgets associated with internal meetings are shifted to strategic meetings with contacts outside the organization. Zurich Financial Services has implemented telepresence to make global meetings easier.

2009 89

Organizational Collaboration: Four Foundations - Overview

Michael Sampson - Currents

Meet Julian. Goes to meetings. He attends a lot of face-to-face and virtual meetings about "Widget 15", and these are scheduled using the calendar in the team's collaborative workspace.

News Updates (October 21, 2009)

Michael Sampson - Currents

The conferencing and collaboration product allows a customer to set up virtual meetings with contacts on their Exchange server and not only manages invites and reminders but also allows users to share documents, audio and video. Jive Gets $12 Million.

2009 116

News Updates (March 10, 2009)

Michael Sampson - Currents

Breeze is an example of a virtual workplace. It demonstrates how you can use modular software to design and build a web-based, virtual work environment. TimeBridge added a Web conferencing service to its meeting scheduling service. " Virtual meetings in SharePoint? Isn't that Communicator or Live Meeting? Leveraging Virtual Teams and Social Tools Forum. CorasWorks Breeze.

2009 89

Cisco Launches Second I-Prize Competition

Portals and KM

Cisco WebEx ™ , an online meeting platform for audio and Web conferencing that enables users to share documents and desktops in real time. Cisco TelePresence ™ , an immersive, virtual meeting experience that combines innovative real-time video, audio and interactive technologies to give people in distributed global locations a wide variety of face-to-face collaboration experiences.

2010 100

Understanding the Benefits and Uses of Virtual Worlds

Leading Virtually

Surinder and I are currently attending the Mardi Gras conference on virtual worlds in Baton Rouge along with our colleague Rui Huang. We are here to present our paper that I discussed in last week’s post and also to hear the exciting work that others are pursuing in and around virtual worlds. One presentation by Tony O’Driscoll of Duke University echoed some of the ideas we discussed in an early post, Time to Think Differently About Virtual Worlds.

Cisco Announces Second I-Prize Winner

Portals and KM

Cisco WebEx ™, an online meeting platform for audio and Web conferencing that enables users to share documents and desktops in real time. Life Account collects data about its users through devices that capture information both from the users’ activities in the physical and virtual world.

2010 130

How to Avoid Multitasking – The Pomodoro Technique

Elsua

I am not sure whether you do or not, but I’m certainly having a blast myself at the moment moving away from multitasking on my day to day work after putting it together, specially for that area where multitasking was the king for me so far: meetings.

2010 151

News Updates (August 10, 2009)

Michael Sampson - Currents

So if they take on virtual meetings head on, what can they do? But the airlines can pitch the benefits of face-to-face meetings as more valuable and thus best in some situations (people you haven't met, sales calls, etc). SharePoint in Recession. SharePoint continues to sell well, according to Microsoft, even in recessionary times. Think of SharePoint as the jack-of-all-trades in the business software realm.

2009 89

News Updates (July 17, 2009)

Michael Sampson - Currents

Online Meetings: Prod. Tom shares some ideas on making online / virtual meetings work. You can set deadlines for discussions and schedule blocks for virtual chats. As more people contribute, the interactions increase, and you soon approach the dynamic idea building of face-to-face meetings. But this activity requires a meeting organizer and champion, someone to stoke the discussion, set expectations, prod the silent participants, and keep it all going.

2009 89

News Updates (July 9, 2009)

Michael Sampson - Currents

Telstra Business to Business Cisco TelePresence means organisations will be able to bring other businesses together in a single, face to face, virtual meeting room, as opposed to intracompany Cisco TelePresence collaboration within the boundaries of one organisation. Telstra on Telepresence. Telstra Australia introduced a telepresence interconnectivity service for organizations with Cisco Telepresence equipment. "

2009 89

News Updates (February 3, 2010)

Michael Sampson - Currents

Global virtual meeting collaboration will enable us to travel less, which will allow for greater productivity and a smaller environmental footprint. Gartner on Social Media at Work. Gartner offers 5 predictions for 2010 and beyond about social software at work. #1

2010 116

News Updates (June 26, 2009)

Michael Sampson - Currents

Scalix Connect for Blackberry Enterprise Server provides push email, wireless contact, calendar and task synchronization, meeting scheduling, and remote address book/Global Address List lookup. Meet Virtually, Save Big Time. Evernote for Groups.

2009 116

Is Multitasking Bad for the Brain?

Elsua

is tackling my biggest source of multitasking, which happens to be one rather common to most knowledge workers out there already: meetings! What do you reckon?

2010 186

My Old Online Facilitation Workshop Materials | Full Circle Associates

Nancy White

We are a collection of Editors, Knowledge Workers, Meeting Managers, Trainers, Designers and Facilitators.

My Old Online Facilitation Workshop Materials | Full Circle Associates

Nancy White

We are a collection of Editors, Knowledge Workers, Meeting Managers, Trainers, Designers and Facilitators.

My Old Online Facilitation Workshop Materials | Full Circle Associates

Nancy White

We are a collection of Editors, Knowledge Workers, Meeting Managers, Trainers, Designers and Facilitators.

My Old Online Facilitation Workshop Materials | Full Circle Associates

Nancy White

We are a collection of Editors, Knowledge Workers, Meeting Managers, Trainers, Designers and Facilitators.

My Old Online Facilitation Workshop Materials | Full Circle Associates

Nancy White

We are a collection of Editors, Knowledge Workers, Meeting Managers, Trainers, Designers and Facilitators.

My Old Online Facilitation Workshop Materials | Full Circle Associates

Nancy White

We are a collection of Editors, Knowledge Workers, Meeting Managers, Trainers, Designers and Facilitators.

My Old Online Facilitation Workshop Materials | Full Circle Associates

Nancy White

We are a collection of Editors, Knowledge Workers, Meeting Managers, Trainers, Designers and Facilitators.

My Old Online Facilitation Workshop Materials | Full Circle Associates

Nancy White

We are a collection of Editors, Knowledge Workers, Meeting Managers, Trainers, Designers and Facilitators.

My Old Online Facilitation Workshop Materials | Full Circle Associates

Nancy White

We are a collection of Editors, Knowledge Workers, Meeting Managers, Trainers, Designers and Facilitators.

News Updates (February 18, 2010)

Michael Sampson - Currents

Better Virtual Meetings. Citrix is hosting a webinar on effective online meetings next week. Learning points: " (1) the 3 most common mistakes made in online meetings, (2) how to engage remote meeting attendees – and keep them engaged, and (3) what to do about mixed online and in-person audiences. Start Chattering. Salesforce introduced an invite-only beta for Chatter, its forthcoming collaboration service.

2010 89

News Updates (February 12, 2010)

Michael Sampson - Currents

wikis, blogs, discussion forums) for product development applications to virtual meeting solutions (e.g., Office for Mac 2011. Microsoft announced details of Office for Mac 2011, with plans for better compatibility with Windows, improved collaboration tools, and a better UI. Also, as Microsoft announced last August, the suite will include Outlook for Mac, which replaces Entourage as Office's e-mail client.

2010 89

Roadblogs: GTZ Egypt's experiences of introducing blogs for internal exchange

I collaborate, e-collaborate, we collaborate

Regularly, meetings help a lot but are not enough for an effective information exchange. meeting schedule) was changed to the blog, which was important in order to raise "pressure" on everybody to at least read the weblog.

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News Updates (September 4, 2009)

Michael Sampson - Currents

Meeting Productivity. General rule: hold more shorter meetings, to keep people marching in the same direction. " The secret to productivity in virtual meetings is: short meetings. That means short meetings, shorter meetings and even shortest meetings. Review comments on Team Apart , a web meeting service (free for four people). EtherPad History.

2009 89

News Updates (May 20, 2009)

Michael Sampson - Currents

The mix includes Cisco's WebEx virtual meeting tool, its Unified Communications platform, the Cisco Unified Wireless Network, and Cisco Advanced Services for technical support. Cisco recently unveiled an iPhone-based version of its WebEx Meeting Center application. Socialcast Embraces Email. Socialcast integrated email into its enterprise social media platform, to allow users to interact with Socialcast via email.

2009 89